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Completing Online Applications for New Applicants

Hiring associates for staffing organizations can complete internal online application form collections on behalf of new applicants from the Applicant dashboard. When working from the Applicant dashboard, hiring associates can use the Create New Applicant icon from the Filter Applicants section on the Applicant dashboard to select an internal online application form collection to complete on behalf of a new applicant. Internal form collections allow hiring associates from a staffing organization to complete an online application on behalf of an applicant without requiring the applicant to complete an online application form collection.

Hiring associates for staffing organizations can also choose the company client to associate with the job opening for the applicant before beginning the form completion process for the internal form collection they want to complete on behalf of the applicant. Contact your system administrator for assistance with configuring internal online application form collections or setting up company clients. When the hiring associate locates the job opening associated with the job class to apply to on behalf of the client and then clicks the Select button for the job opening from the Applicant Location/Position pop-up, the internal online application form collection displays in a new Internal Online Application page. From the Internal Online Application page, hiring associates can complete all forms from the internal form collection and then submit the form collection.

The Internal Online Application page effectively provides an interface that is similar to that of the interface applicants use when completing external online application form collections from Pangea Online Application portal. However, it is important to note that the Create Login Account page does not display when you create applicants directly from the Applicant dashboard using the Create New Applicant icon. When you create applicant records from the Applicant dashboard, the Pangea system is designed to automatically generate a generic online application account for the applicant record, so it is not necessary for you to create an account for the new applicant.

You should not assign hiring actions which include PDF form or action form collection attachments to applicant records that you create directly from the Applicant dashboard via an internal online application. Since the Pangea system is designed to generate a generic online application user account when you complete internal online application form collections for new applicants, under these circumstances, the applicant cannot use the Candidate dashboard to access and complete action form collections or PDF forms that you assign as the result of performing hiring actions until hiring associates perform actions to invite applicants to associate their applicant portal account with their internal applications. Refer to the Sending Invitations to Applicants with Internal Applications topic for more information on how to send invitations to applicants with internal applications.

The Internal Online Application interface also does not include the Save and Exit button that normally displays for applicants during the form completion phase in the Online Application portal. When completing internal online application form collections, hiring associates cannot save their progress in the form completion phase and then return later to complete the form collection. Hiring associates must fully complete the internal online application form collection via the Internal Online Application page in order to establish a record for the new applicant on the Applicant dashboard and then begin the hiring process. If hiring associates need to cancel the form completion process for the new applicant, they can click the Cancel and Exit button from the Form Sequence section of the Internal Online Application page or simply close the Internal Online Application page. Additionally, the final Review and Confirm section of the Internal Online Application page does not include form fields or controls that hiring associates can use to provide an electronic signature for the internal online application on behalf of the new applicant. Unlike the Review and Confirm page from the Online Application portal, when completing internal form collections on behalf of new applicants, hiring associates do not need to electronically sign the online application in order to submit the online application and establish a record for the new applicant on the Applicant dashboard.

You can use the InternalOAFinalPageCustomTextTop Metadata setting to define the text to display in the body of the Review and Confirm section once hiring associates complete all forms within the form sequence for an internal form collection. Refer to the Managing Metadata topic for more information on the InternalOAFinalPageCustomTextTop Metadata setting.

The ability to create new applicants and complete internal form collections on behalf of new applicants is dependent upon the Enable Create Candidate permission and the EnableClientSupport Metadata setting. Contact your system administrator for assistance with activating the EnableClientSupport Metadata setting for your environment or modifying the Enable Create Candidate permission for the user role associated with your user account.

Applicant Location/Position Fields

* - indicates a required field
Field	Definition
Positions	Drop-down field used to select the position by which you want to filter the Applicant Location/Position list.
Locations	Drop-down field used to select the location by which you want to filter the Applicant Location/Position list.
Find	Button used to apply filter criteria and refresh the Applicant Location/Position list.
Location	Displays the location for the job opening.
Position	Displays the position for the job opening.
Job Opening	Displays the name of the job opening.
No of Openings	Displays the current number of available openings for the job opening.
Portal	Displays the name associated with the applicant portal to which the job opening is posted.
Client	Text field and drop-down field used to type a portion of the name of the company client to associate with the job opening to that you want to complete on behalf of the applicant and then select the company client. You must select a company client if the position associated with the corresponding job opening is set up as a company client specific position. Contact your system administrator for assistance with company client specific positions.
Select*	Buttons used to select the corresponding opening and then begin completing the internal online application form collection on behalf of the new applicant.

To Create Applicants and Complete Internal Online Applications

From the Applicant dashboard, click the Create New Application icon. The Applicant Location/Position pop-up displays.
From the Applicant Location/Position pop-up, do one of the following as necessary to locate the job opening you want to apply to on behalf of the new applicant:

Select the position for the job opening from the Positions drop-down field and then click Find.
Select the location for the job opening from the Location drop-down field and then click Find.

Type a portion of the name of the company client to associate with the job opening you want to apply to on behalf of the new applicant in the Client text field, and then select the company client from the Client drop-down field as necessary. You can leave this field blank to indicate that you do not want to associate a company client with the new applicant if the job opening is not associated with a client-specific position.
Click Select for the corresponding job opening you want to apply to on behalf of the applicant. The Internal Online Application page displays.
Complete all forms and required form fields in the internal form collection sequence as necessary.
Click Finish on the final form within the internal form collection sequence. The final Review and Confirm section displays.
Click View Application to review the information from the internal online application form collection as necessary, and then do one of the following:

If you need to make changes to any information for your application, click Return to Application button to return to the internal form collection, and then click the corresponding form name hyperlink of the form you want to modify in the form sequence navigation pane on the left side of the Internal Online Application page.
If you do not need to make additional changes to your application information, select the checkbox for the applicant agreement and then click Submit Application. The Thank You section displays.

Click Exit Application to return to the Applicant Location/Position pop-up, or click Proceed to actions to access the Schedule Actions pop-up and begin performing actions for the new applicant.