Completing Section 1 of the Form I-9

The Employee Certification page allows employees to provide information regarding proof of employment eligibility to supervisors. Employees can use the Employee Certification page to provide their basic information and proof of their employment eligibility during the Employment Eligibility Verification (EEV) ordering process. Employees can access the Employee Certification page by clicking the Document hyperlink from the Task Details pop-up when completing tasks. Refer to the U.S Citizenship and Immigration Services Web site at www.uscis.gov/i-9 for more information regarding Form I-9 and EEV.

Employee Certification Fields

 

Field	Definition
instructions	Hyperlink used to access the official instructions for the Form I-9.
Check here if you have no First Name	Checkbox used to indicate that you do not have a first name. The First Name (Given Name) field refreshes to display as a disabled field with a default value of "Unknown" if you select the Check here if you have no First Name checkbox.
First Name (Given Name),* Middle Initial, Last Name (Family Name)*	Text fields used to type your first, middle, last, and maiden name information. Once you complete the Employee Certification page and click Save, you must re-type the values you type for the First Name, Middle Initial, and Last Name fields as your electronic signature in the Enter Name field from the Finalizing section of the Task Details pop-up.
Other Last Names Used*	Text field used to type any other legal names by which you have been known. For example, if you have a maiden name associated with your name, you can type the maiden name in the Other Last Names Used field. You can select the Check here if you have had no Other Last Names checkbox if there are no other names by which you have been known.
Check here if you have had no Other Last Names	Checkbox used to indicate that you do not have any other names by which you have been known. The Other Last Names Used field refreshes to display as a disabled field with a default value of "N/A" if you select the Check here if you have had no Other Last Names checkbox.
Address*	Text field used to type your street address.
Apartment / Unit #	Text field used to type the apartment or unit number for your residence address.
Country*	Drop-down field used to indicate the country of your residence address. If you are a border commuter from Canada or Mexico, you can select the Canada or Mexico options from this field.
City or Town*	Text field used to type the city associated with your current address. If you select the Canada option from the Country field, the City or Town field refreshes to display a label of City or Province, and you can type the name of your city or province in this field. If you select the Mexico option from the Country field, the City or Town field refreshes to display a label of City and State, and you can type the name your city and state in this field.
State*	Drop-down field used to select the state associated with your current address. If you select the Canada or Mexico options from the Country field, the State field does not display.
Zip Code*	Text field used to type the postal code associated with your current address. If you select the Canada option from the Country field, the value you type must match the Canadian postal code format as "A#A #A#".
Date of Birth*	Text field used to type your date of birth. You can also click the Calendar icon to select the date you want.
Applied for SSN	Checkbox used to indicate that you do not have a Social Security Number. You can select this checkbox to remove the required field validation from the SSN and Re-enter SSN fields in the event that you have formally applied for your Social Security Card with the U.S. Social Security Administration (SSA), but have not yet received your Social Security Number from the SSA.   When employees select the Applied for SSN checkbox, this impacts the ability to place the EEV order. Refer to the Refer to the About Form I-9 SSN Pending and Document Receipt Workflows topic for more information on this functionality.   The Applied for SSN checkbox only displays if the I9SSNRequired Metadata setting is currently set to FALSE. Contact your system administrator for assistance with updating the I9SSNRequired Metadata setting.
SSN#**	Text fields used to type your Social Security Number. As you type characters for the beginning 3-digit, middle 2-digit, and last 4-digit fields, your cursor automatically moves to the next field.
Re-enter SSN#**	Text fields used to re-type and confirm your Social Security Number. As you type characters for the beginning 3-digit, middle 2-digit, and last 4-digit fields, your cursor automatically moves to the next field.
Employee's E-mail Address	Text field used to type your e-mail address. The Employee's E-mail Address is an optional field on the Employee Certification page, but if you provide your e-mail address when completing Section 1 of the Form I-9, the value you type serves as the primary means for DHS, USCIS, or the SSA to contact you as necessary in regard to your employment eligibility verification.   Additionally, if you did not previously provide a secondary e-mail address via the Email 2 field on the Employee Datasheet page, or if the current Email 2 field value does not match the value you type, the Pangea system is designed to automatically apply the e-mail address you type as the Email 2 field value for your Employee Datasheet once task reviewers complete Section 2 of the Form I-9 and accept the task.
Employee's Telephone Number	Text field used to type your phone number.
I attest, under penalty of perjury, that I am*	Radio buttons used to indicate the current citizenship status for the employee. Refer to the U.S Citizenship and Immigration Services Web site at www.uscis.gov/i-9 for more information regarding U.S. citizenship statuses.
Alien Work Until Date	Text field used to type the Alien Work Until Date associated with your U.S. citizenship. You do not have to provide a value for the Alien Work Until Date field if you select the subsequent Check here if the work until date is not applicable checkbox.
Check here if the work until date is not applicable	Checkbox used to indicate that the Alien Work Until Date is not applicable for your U.S. citizenship. If you select this checkbox, the previous Alien Work Until Date field displays as inactive.
Permanent Resident Number Type*	Radio buttons used to indicate the type of permanent resident number you want to provide. Options are: Alien Registration Number - Indicates you want to provide the 9-digit Alien Registration Number associated with your U.S. citizenship as your permanent resident number. When you select the Alien Registration Number radio button, the Employee Certification page refreshes to display the Alien Registration Number text field. USCIS Number - Indicates you want to provide the 9-digit USCIS number associated with your U.S. citizenship as your permanent resident number. When you select the USCIS Number radio button, the Employee Certification page refreshes to display the USCIS Number text field.
Alien Work Number Type	Radio buttons used to indicate the type of alien work number you want to provide. Options are: Alien Registration Number - Indicates you want to provide the 9-digit Alien Registration Number associated with your U.S. citizenship as your alien work number. When you select the Alien Registration Number radio button, the Employee Certification page refreshes to display the Alien Registration Number text field. USCIS Number - Indicates you want to provide the 9-digit USCIS number associated with your U.S. citizenship as your alien work number. When you select the USCIS Number radio button, the Employee Certification page refreshes to display the USCIS Number text field. Form I-94 Admission Number - Indicates you want to use the Form I-94 Admission Number associated with your U.S. citizenship as your alien work number. When you select the Form I-9 Admission Number radio button, the Employee Certification page refreshes to display the Form I-94 Admission Number field. Foreign Passport Number - Indicates you want to use your foreign passport as your alien work number. When select the Foreign Passport Number radio button, the Employee Certification page refreshes to display the Foreign Passport Number and Country of Issuance fields.
Alien Registration Number*	Text field used to type the 9-digit Alien Registration Number associated with your U.S. citizenship. The Alien Registration Number field displays with a preceding "A" character by default.
USCIS Number*	Text field used to type the 9-digit USCIS number associated with your U.S. citizenship.
Form I-94 Admission Number*	Text field used to type the 11-digit Admission Number associated with your U.S. citizenship.
Foreign Passport Number*	Text field used to type the 6-12 character passport number for your foreign passport.
Country Of Issuance*	Drop-down field used to select the country of issuance for your foreign passport.
Click here for details / Hide Special Rules	Hyperlink used to toggle showing or hiding details for the special EEV rules which apply to individuals that are under 18 years of age or handicapped.
I am a minor with no identity documents	Checkbox used to indicate that you are a minor and that you do not currently have documents as proof of employment eligibility. Under these circumstances, a parent or legal guardian must complete Section 1 of the Form I-9.
I am a special placement with no identity documents	Checkbox used to indicate that you are being placed in this job by a nonprofit organization or as part of a rehabilitation program and do not have a document that confirms your identity.
I have read and agree with the certification statement above*	Checkbox used to indicate that you understand the Form I-9 certification statement. You must select this checkbox in order to complete Section 1 of the Form I-9.
Has this form been prepared by a person other than you?*	Yes or No radio buttons that you can use to indicate whether the Form I-9 information is being prepared or provided by a person other than the employee to which the Form I-9 task has been assigned. If you select the Yes radio button for this field, How many preparers or translators? field displays.
How many preparers or translators?*	Drop-down field used to indicate the number of preparers or translators that assisted the employee in preparing or providing Form I-9 information. When you select an option from this field, the Employee Certification page refreshes to display multiple sections for each preparer or translator. The option you select determines the number of separate sections that display within the Preparer and / or Translator Certification section.
Preparer and/or Translator Certification	Sections that display the following fields that preparers or translators can use to indicate their acknowledgment and consent of the Form I-9 terms:   Field Definition I attest, under penalty of perjury, that I have assisted in the completion of this form and that to the best of my knowledge the information is true and correct.* Checkbox used to indicate that you understand the terms of the Form I-9. Signature* Text fields used to type your first and last name as your electronic signature. Address* Text fields used to type the City, State, and ZIP code or postal code associated with your current address. Date Signed Displays the current date as your electronic signature date. You cannot modify the value for this field.
Save	Button used to save your changes and close the Employee Certification page.

* -indicates a required field.

** - The SSN and Re-enter SSN fields display as required fields if the Value for the I9SSNRequired Metadata setting is currently set to TRUE. Contact your system administrator for assistance with updating the I9SSNRequired Metadata setting.

To Complete Section 1 of the Form I-9

1. From the My Open Tasks section of the Tasks tab on the Home dashboard, click the hyperlink for the task associated with the Form I-9 document.
2. Review the task description and details on the Task Details pop-up and then click the Document hyperlink from the Required Documents section. The Employee Certification page displays.
3. Type your name information in the First Name, Middle Initial, and Last Name fields.

You can select the Check here if you have no First Name checkbox if you do not have a first name.

4. Do one of the following based on whether you have any other names to provide, such as your maiden name:
• Type any other names by which you have been known in the Other Last Names Used field.
• Select the Check here if you have had no Other Last Names checkbox to indicate that there are no other names by which you have been known.
5. Type your street address in the Address field and then type the apartment or unit number for your residence address in the Apartment / Unit # field as necessary.
6. Do one of the following to choose your country of residence and provide address information:
• Select the United States option if your residence address is in the United States and then continue to the next step.
• Select the Canada option if you are a border commuter from Canada, type the name of your city or province in the City or Province field, and then proceed to Step 10.
• Select the Mexico option if you are a border commuter from Mexico, type the name of your city and state in the City and State field and proceed to Step 10.
7. Type the name of the city or town associated with your residence address in the City or Town field.
8. Select the state associated with your residence address from the State drop-down field.
9. Type the postal code associated with your current address in the Zip Code field. If you selected the Canada option from the Country field, the value you type must match the Canadian postal code format as "A#A #A#".
10. Type your date of birth in the Date of Birth field. You can also use the Calendar icon to choose your birth date.
11. Do one of the following as necessary based on whether you are able to provide Social Security Number information:
• Select the Applied for SSN checkbox to indicate that you do not have a Social Security Number.
• Type your social security number in the SSN# field and then re-type your social security number in the Re-enter SSN# field.
12. Type your e-mail address in the Employee's E-mail Address field as necessary.

The Employee's E-mail Address is an optional field on the Employee Certification page, but if you provide your e-mail address when completing Section 1 of the Form I-9, the value you type serves as the primary means for DHS, USCIS, or the SSA to contact you as necessary in regard to your employment eligibility verification.

13. Type your phone number in the Employee's Telephone Number field as necessary.
14. Choose the radio button for your current citizenship status from the I attest, under penalty of perjury, that I am field.
15. Do one of the following based on the citizenship status radio button you selected from the I attest, under penalty of perjury, that I am field in the previous step:
• If you selected the A citizen of the United States or A noncitizen national of the United States radio button, continue to Step 22.
• If you selected the A lawful permanent resident radio button, select the radio button for the permanent resident number type you want to provide from the Permanent Resident Number Type field. If you select the Alien Registration Number radio button, continue to Step 18. If you select the USCIS Number radio button, continue to Step 19.
• If you selected the An alien authorized to work radio button, do one of the following depending on whether an Alien Work Until Date is associated with your U.S. citizenship:
  • Type the Alien Work Until Date associated with your U.S. citizenship, in MM/DD/YYYY format, in the Alien Work Until Date field as necessary and then continue to the next step. You can also click the calendar icon to select the date.
  • Click the Check here if the work until date is not applicable checkbox if you do not have an Alien Work Until Date associated with your U.S. Citizenship and then continue to the next step.
16. Do one of the following based on the alien work number you want to provide:
• Select the Alien Registration Number radio button from the Alien Work Number Type field and then continue to the next step.
• Select the USCIS radio button from the Alien Work Number Type field and then proceed to Step 19.
• Select the Form I-94 Admission Number radio button from the Alien Work Number Type field and then proceed to Step 20.
• Select the Foreign Passport Number radio button from the Alien Work Number Type field and then proceed to Step 21.
17. Type the 9-digit alien registration number associated with your U.S. citizenship in the Alien Registration Number field. The Alien Registration Number field displays with a preceding "A" character by default.
18. Type the 9-digit USCIS number associated with your U.S. citizenship in the USCIS Number field.
19. Type the 11-digit Admission Number associated with your U.S. citizenship in the Form I-94 Admission Number field.
20. Type the 6-12 character passport number for your foreign passport in the Foreign Passport Number field and then select the select the country of issuance for your foreign passport from the Country of Issuance drop-down field.
21. Do one of the following as necessary if you are under 18 years of age or handicapped:
• If you are under the age of 18 and you do not have an employment eligibility document, click the Click here for details hyperlink and then select the I am a minor with no identity documents checkbox.
• If you are currently handicapped and you meet the conditions that display in the Handicapped (Special Placement) section, click the Click here for details hyperlink and then select the I am a special placement with no identity documents checkbox.
22. Select the I have read and agree with the certification statement above checkbox to indicate that you understand the Form I-9 certification statement.
23. Select the Yes or No radio buttons to indicate whether you are preparing, translating, or completing Section 1 of the Form I-9 for the employee. If you select Yes, proceed to the next step. If you select No, continue to Step 27.
24. Select the number of preparers or translators for the employee from the How may preparers or translators? drop-down field. The Preparer and/or Translator section refreshes to display separate sections based on the number option you select.
25. Select the I attest, under penalty of perjury, that I have assisted in the completion of this form and that to the best of my knowledge the information is true and correct checkbox, type your name in the Signature field, and then type your current address, including city, state, and ZIP code in the Address field. Repeat this step for each separate preparer or translator section that displays in the Preparer and/or Translator sections.
26. Click Save.
27. From the Task Details pop-up, type your first and last name as your electronic signature in the Enter Name field and then type the current date, in MM/DD/YYYY format, as the electronic signature date in the Select Today's Date field. You can also click the Calendar icon to select the date.

The value you type for the Enter Name field must match the values you typed in the First Name, Middle Initial, and Last Name fields during Step 3. If the name associated with your employee profile differs from the name values you provided when completing Step 3 and you attempt to type the name associated with your employee profile in the Enter Name field instead, an error message displays, indicating that the value does not match the name you provided via the Employee Certification page.

28. Click View to view or print a preview of the information from Section 1 within the Form I-9 PDF template as necessary.
29. Click Task Completed.

Once you complete Section 1 of the Form I-9, it is your responsibility to provide your employer with documents that prove your employment eligibility. Refer to the U.S Citizenship and Immigration Services Web site at www.uscis.gov/i-9 or the USCIS Official Handbook for Employers available from the USCIS Web site at http://www.uscis.gov/files/form/m-274.pdf for more information regarding documents that are acceptable for employment verification.

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