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About the OFCCP Logging Functionality

The Pangea system incorporates the ability to record and track details for searches that hiring associates perform from the Applicant dashboard as well as interactions that hiring associates conduct towards applicant records. The applicant search and interaction logging functionality is designed to effectively record the reason and job opening or requisition for which the hiring associate is setting up search criteria and performing the search for applicant records, which effectively ensures that your organization is in accordance with the U.S. Department of Labor requirements for the Office of Federal Contract Compliance Programs (OFCCP) standards.

The OFCCP constitutes that all federal contractors, or subcontractors, who hold contracts in excess of $10,000, are subject to regulatory requirements under one or more of the laws enforced by the OFCCP depending upon the amount of the contract. One of the regulatory requirements for contractors subject to OFCCP is the ability to demonstrate compliance in the area of non-discrimination and affirmative action in their candidate search and employee hiring policies. The OFCCP basically requires that any entity that is responsible for providing employment that meets this criteria must retain details regarding any search, inquiry, or interaction that is performed towards applicant records for those corresponding jobs or positions.

The OFCCP Logging functionality is only available if the OFCCPSearch Metadata setting is active for the Pangea environment. Contact your system administrator for assistance with activating the OFCCP Logging functionality.

The OFCCP Logging functionality is designed to record applicant search and interaction details under the following circumstances:

When hiring associates that serve as the original requester, hiring manager, or recruiter for a job opening perform a search to locate applicant records for applicants that apply to that specific job opening and then interact with applicant records from their search results, details regarding the interaction, but not the search criteria, are recorded.
When hiring associates that do not serve as the original requester, hiring manager, or recruiter for a job opening perform a search to locate applicant records for applicants that apply to that job opening, details regarding the search criteria, including the reason for the search, the job opening that the hiring associate intends to fill as a result of searching applicant records, and the search criteria they want to apply, are recorded.
When hiring associates perform a search to locate applicant records for applicants that apply to any job opening, details regarding the search criteria, including the reason for the search, the job opening that the hiring associate intends to fill as a result of searching applicant records, and the search criteria they want to apply, are recorded.

OFCCP Workflow Scenarios for the Applicant Dashboard

When the OFCCP Logging functionality is active, the workflow that hiring associates follow for performing a search and applying filters to locate applicants as well as the workflow for reviewing completed applications, viewing assessment results, viewing background check information, or performing hiring actions for applicants slightly changes. The following list provides details regarding the workflow changes for these processes if the OFCCP Logging functionality is active:

When hiring associates initially navigate to the Applicant dashboard, applicant records do not display in the Applicants section. The Req Code drop-down field also displays in the Filter Applicants section, with the Select All option selected by default.
When hiring associates choose a job opening for which they serve as the original requester, hiring manager, or recruiter from the Req Code drop-down field, choose additional search and filter criteria from the Filter Applicants section as necessary, and then click Filter Applicants, applicant records that meet their criteria display in the Applicants section. Under these circumstances, hiring associates can click the Name, Background, Assessment, or Status column hyperlinks from the Applicants section to interact with the applicant records as necessary.
When hiring associates choose a job opening for which they do not serve as the original requester, hiring manager, or recruiter from the Req Code drop-down field, choose additional search and filter criteria from the Filter Applicants section as necessary, and then click Find Applicants, applicant records that meet their criteria display in the Applicants section. However, under these circumstances, if the hiring associate clicks the Name, Background, Assessment, or Status column hyperlinks from the Applicants section for a corresponding applicant record, a message displays indicating that the hiring associate must perform an advanced search in order to interact with the applicant record.
When hiring associates choose the Select All option from the Req Code drop-down field from the Filter Applicants section of the Applicant dashboard and then click Filter Applicants, a message displays indicating that the hiring associate must perform an advanced search to locate applicant records.
When hiring associates choose the Select All option from the Req Code drop-down field and then create a new advanced search or edit an existing advanced search, the Advanced Applicant Search pop-up displays. If hiring associates select their reason for performing a search for applicant records from the required Search Reason drop-down field, select the job opening or requisition of the applicants they want to locate from the Req Code drop-down field, and then click Search Applicants or Save and Search Applicants, applicant records that meet their criteria display in the Applicants section. Under these circumstances, hiring associates can click the Name, Background, Assessment, or Status column hyperlinks from the Applicants section to interact with the applicant records as necessary.
When hiring associates choose the Select All option from the Req Code drop-down field and then create a new advanced search or edit an existing advanced search, the Advanced Applicant Search pop-up displays. If hiring associates select their reason for performing a search for applicant records from the required Search Reason drop-down field, choose the Select All option from the Req Code drop-down field, and then click Search Applicants or Save and Search Applicants, applicant records that meet their criteria display in the Applicants section. However, under these circumstances, if the hiring associate clicks the Name, Background, Assessment, or Status column hyperlinks from the Applicants section for a corresponding applicant record, a message displays indicating that the hiring associate must add a new candidate record for the applicant towards a requisition for which they are directly responsible and then perform a new search to locate applicant records for that requisition in order to interact with the applicant record.

OFCCP Workflow Scenarios for the Requisitions Dashboard

When the OFCCP Logging functionality is active, the workflow for using the Candidates column hyperlinks to filter applicant records and adding candidates to requisitions slightly differs in order to meet OFCCP requirements. The following list provides details regarding the workflow changes for these processes if the OFCCP Logging functionality is active:

When hiring associates that serve as the original Hiring Manager or Recruiter for an active and approved requisition click the All, New, or Hot hyperlinks from the Active Requisitions section of the Requisitions dashboard to filter applicant records for applicants that apply to that specific requisition in the Applicants section of the Applicant dashboard and then click the Name, Background, Assessment, or Status column hyperlinks to interact with a corresponding applicant record, details regarding the interaction, but not the search criteria, are recorded.
When hiring associates click the Add Candidates icon from the Active Requisitions section of the Requisitions dashboard to add candidates to the corresponding requisition, if the associate attempts to click the Name, Background, Assessment, or Status column hyperlinks from the Applicants section to interact with the applicant record before completing the add candidates to requisitions process, a message displays indicating that the hiring associate must finish adding candidate records for the applicant towards the requisition before they can view information for the applicant. Once the hiring associate successfully adds candidates to the requisition and then performs a new search to locate applicant records for that requisition, the associate can click the Name, Background, Assessment, or Status column hyperlinks from the Applicants section to interact with the applicant record, and details regarding the interaction, but not the search criteria, are recorded.