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Quick Reference for Form I-9 Acceptable Documents

You can use the following information as a quick reference guide when you provide details for documents that employees provide as proof of employment eligibility via Section 2 of the Form I-9 during the Completing Section 2 of the Form I-9 procedure of the Pangea EEV Ordering process. The following information is also applicable if you need to reverify expired documents when completing Section 3 of the Form I-9.

In the event of a conflict or discrepancy between the information below and the current USCIS policy regarding acceptable documents for employment eligibility, you should always defer to the current USCIS policy regarding acceptable documents. Refer to the USCIS Official Handbook for Employers, available from the USCIS Web site at http://www.uscis.gov/files/form/m-274.pdf for more information on the current USCIS policy regarding acceptable documents.

Additionally, if employees provide any of the following documents for employment eligibility when completing Section 2 of the Form I-9, you should scan the document and then upload the document to the employee task record for the Form I-9 task:

  • U.S. Passport or U.S. Passport Card
  • Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
  • Employee Authorization Document that contains a photograph (Form I-766)

Refer to the Upload and Attach Employee Task Documents procedure in the Viewing and Uploading Employee Documents and Forms topic for more information on how to attach employment eligibility documents to Form I-9 completion tasks.

Acceptable Employment Eligibility Documents Based on Citizenship Options

The following table provides a summary of the documents you can accept as the employer based on the citizenship option that employees selected when completing Section 1 of the Form I-9:

 

    Section 1 Citizenship Option
Section 2 List Employment Eligibility Document Title A citizen of the United States A noncitizen national of the United States A lawful permanent resident An alien authorized to work
           
A U.S. Passport Card Acceptable Document Acceptable Document    
U.S Passport Acceptable Document Acceptable Document    
Alien Reg. Receipt Card (Form I-551)     Acceptable Document  
Perm. Resident Card (Form I-551)     Acceptable Document  
Foreign passport containing a temporary I-551 stamp     Acceptable Document  
Foreign passport containing a temporary I-551 printed notation on a machine-readable immigrant visa     Acceptable Document  
Employment Auth. Document (Form I-766)       Acceptable Document
Foreign Passport, work-authorized non-immigrant       Acceptable Document
Passport from the Federated States of Micronesia       Acceptable Document
Passport from the Republic of the Marshall Islands       Acceptable Document
           
B Driver's License issued by state/territory Acceptable Document Acceptable Document Acceptable Document Acceptable Document
ID card issued by state/territory Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Government ID Acceptable Document Acceptable Document Acceptable Document Acceptable Document
School ID Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Voter registration card Acceptable Document Acceptable Document Acceptable Document Acceptable Document
U.S. Military card Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Military dependent's ID card Acceptable Document Acceptable Document Acceptable Document Acceptable Document
U.S. Military draft record Acceptable Document Acceptable Document Acceptable Document Acceptable Document
USCG Merchant Mariner card Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Native American tribal document Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Canadian Driver's license Acceptable Document Acceptable Document Acceptable Document Acceptable Document
School Record (under age 18)* Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Report Card (under age 18)* Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Doctor record (under age 18)* Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Hospital record (under age 18)* Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Clinic record (under age 18)* Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Day-care record (under age 18)* Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Nursery school record (under age 18)* Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Individual under Age 18* Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Special Placement* Acceptable Document Acceptable Document Acceptable Document Acceptable Document
           
C (Unrestricted) Social Security Card Acceptable Document Acceptable Document Acceptable Document Acceptable Document
Certification of Birth Abroad (FS-545) Acceptable Document Acceptable Document    
Consular Report of Birth Abroad (FS-240) Acceptable Document Acceptable Document    
Certification of Report of Birth (DS-1350) Acceptable Document Acceptable Document    
Birth Certificate Acceptable Document Acceptable Document    
Native American tribal document Acceptable Document Acceptable Document Acceptable Document Acceptable Document
U.S. Citizen ID Card (Form I-197) Acceptable Document Acceptable Document    
ID Card for use of Resident Citizen (Form I-179) Acceptable Document Acceptable Document    
Employment authorization document issued by DHS Acceptable Document Acceptable Document Acceptable Document Acceptable Document
           

 

* - Indicates a Document title option that is only applicable if the employee indicates they are a minor or special placement when completing Section 1.

Form I-9 Section 2 Employment Eligibility Document Requirements

The following table includes a summary of the required fields and field values from Section 2 of the Form I-9 that you can use to specify details for the employment eligibility documents that employees provide:

 

Employment Eligibility Document Title Issuing Authority Document # Expiration Date* Notes
U.S. Passport Card Automatic - Uses "U.S. Department of State" as the value. Required - Use the passport number (6-9 alphanumeric characters) as the value. Required  
U.S. Passport Automatic - Uses "U.S. Department of State" as the value. Required - Use the passport number (6-9 alphanumeric characters) as the value. Required  
Alien Reg. Receipt Card (Form I-551) Required Required - Use the Form I-551 card number (3 letters and 10 digits in XXX9999999999 format) as the Card # field value. For older Resident Alien Cards without a Card Number, you can type "AAA0000000000" as the Card # field value. Optional

You must also type the Alien Number for the employee in the Alien # field. The value you type for this field must match the value the Alien # value the employee provides when completing Section 1.
Perm. Resident Card (Form I-551) Required Required - Use the Form I-551 card number (3 letters and 10 digits in XXX9999999999 format) as the Card # field value. For older Resident Alien Cards without a Card Number, you can type "AAA0000000000" as the Card # field value. Optional

You must also type the Alien Number for the employee in the Alien # field. The value you type for this field must match the value the Alien # value the employee provides when completing Section 1.
Foreign passport containing a temporary I-551 stamp Required Required - Use the foreign passport number (6-12 alphanumeric characters) as the value for the Passport # field. You must also select the country of issuance for the foreign passport from the Country of Issuance field. Required - Use the Passport Expiration Date field to type the expiration date for the foreign passport.

You must specify the issuing authority for the I-551 stamp or printed notation via the I-551 Issuing Authority field. You can also optionally use the final I-551 Expiration Date field to specify the expiration date for the I-551 stamp or printed notation.
Foreign passport containing a temporary I-551 printed notation on a machine-readable immigrant visa Required Required - Use the foreign passport number (6-12 alphanumeric characters) as the value for the Passport # field. You must also select the country of issuance for the foreign passport from the Country of Issuance field. Required - Use the Passport Expiration Date field to type the expiration date for the foreign passport.

You must specify the issuing authority for the I-551 stamp or printed notation via the I-551 Issuing Authority field. You can also optionally use the final I-551 Expiration Date field to specify the expiration date for the I-551 stamp or printed notation.
Employment Auth. Document (Form I-766) Automatic - Uses "Department of Homeland Security" as the value. Required - Use the Form I-766 card number (3 letters and 10 digits in XXX9999999999 format) as the Card # field value. For an older Form I-766, you can type "AAA0000000000" as the Card # field value. Required You must also type the Alien Number for the employee in the Alien # field. When completing Section 1, if the employee selects the Alien Registration Number / USCIS Number radio button and provides their alien number via the subsequent text field, the value you type for the Alien # field must match the value employee provided from Section 1.
Foreign Passport, work-authorized non-immigrant Required Required - Use the passport number (6-12 alphanumeric characters) as the Passport # field value and then select the country of issuance for the passport from the Country of Issuance drop-down field. The option you choose for the Country of Issuance mustmatch the country of issuance the employee selects when completing Section 1. If the employee selects the No radio button for the Did you obtain your admission number from U.S. Customs and Border Protection (CBP) field when completing Section 1, you still need to provide information for the Passport #, Expiration Date, or Country of Issuance fields. Required - Use the passport expiration date as the value for the Expiration Date field.

You must also use the I-94/I-94A # (11 digits) and I-94/I-94A Expiration Date fields to provide details for the Form I-94 or Form I-94A. You can also optionally use the final Document Title, Issuing Authority, Document Number, and Expiration Date fields to supply details if the employee provides a Form I-20 or DS-2019 as a student or work visa supplement to their employment eligibility documents.
Passport from the Federated States of Micronesia Required Required - Use the passport number (6-12 alphanumeric characters) as the Passport # field value and then select the country of issuance for the passport from the Country of Issuance drop-down field. The option you choose for the Country of Issuance mustmatch the country of issuance the employee selects when completing Section 1. If the employee selects the No radio button for the Did you obtain your admission number from U.S. Customs and Border Protection (CBP) field when completing Section 1, you still need to provide information for the Passport #, Expiration Date, or Country of Issuance fields. Required - Use the passport expiration date as the value for the Expiration Date field. You must also use the I-94/I-94A # (11 digits) and I-94/I-94A Expiration Date fields to provide details for the Form I-94 or Form I-94A. You can also optionally use the final Document Title, Issuing Authority, Document Number, and Expiration Date fields to supply details if the employee provides a Form I-20 or DS-2019 as a student or work visa supplement to their employment eligibility documents.
Passport from the Republic of the Marshall Islands Required Required - Use the passport number (6-12 alphanumeric characters) as the Passport # field value and then select the country of issuance for the passport from the Country of Issuance drop-down field. The option you choose for the Country of Issuance mustmatch the country of issuance the employee selects when completing Section 1. If the employee selects the No radio button for the Did you obtain your admission number from U.S. Customs and Border Protection (CBP) field when completing Section 1, you still need to provide information for the Passport #, Expiration Date, or Country of Issuance fields. Required - Use the passport expiration date as the value for the Expiration Date field. You must also use the I-94/I-94A # (11 digits) and I-94/I-94A Expiration Date fields to provide details for the Form I-94 or Form I-94A. You can also optionally use the final Document Title, Issuing Authority, Document Number, and Expiration Date fields to supply details if the employee provides a Form I-20 or DS-2019 as a student or work visa supplement to their employment eligibility documents.
Driver's license issued by state/territory Required Required - Use the driver's license number or ID card number (3-25 alphanumeric characters) as the value. Required  
ID card issued by state/territory Required Required - Use the driver's license number or ID card number (3-25 alphanumeric characters) as the value. Required  
Government ID Required Optional Optional  
School ID Required Optional Optional  
Voter registration card Required Optional Optional  
U.S. Military card Required Optional Optional  
Military dependent's ID card Required Optional Optional  
U.S. Military draft record Required Optional Optional  
USCG Merchant Mariner card Automatic - Uses "U.S. Coast Guard" as the default value. Optional Optional  
Native American tribal document Required Optional Optional  
Canadian Driver's license Required Required Required  
School Record (under age 18)** Required Optional Optional  
Report Card (under age 18)** Required Optional Optional  
Doctor record (under age 18)** Required Optional Optional  
Hospital record (underage 18)** Required Optional Optional  
Clinic record (under age 18)** Required Optional Optional  
Day-care record (under age 18)** Required Optional Optional  
Nursery school record (under age 18)** Required Optional Optional  
Individual under Age 18** Not applicable Not applicable Not applicable  
Special Placement** Not applicable Not applicable Not applicable  
(Unrestricted) Social Security Card Required - Uses "Social Security Administration" as the default value. Required - Use the 9-digit social security card number as the value. The value you type can include dashes (-) but also must match the SSN value the employee provides when completing Section 1 of the Form I-9. Not applicable  
Certification of Birth Abroad (FS-545) Automatic - Uses "U.S. Department of State" as the value. Optional Optional  
Consular Report of Birth Abroad (FS-240) Automatic - Uses "U.S. Department of State" as the value. Optional Optional  
Certification of Report of Birth (DS-1350) Automatic - Uses "U.S. Department of State" as the value. Optional Optional  
Birth Certificate Required Optional Optional  
Native American tribal document Required Optional Optional  
U.S. Citizen ID Card (Form I-197) Required Required - Use the Form I-197 document number (max. 25 characters) as the value. Optional  
ID Card for use of Resident Citizen (Form I-179) Required Optional Optional  
Employment authorization document issued by DHS Automatic - Uses "Department of Homeland Security" as the value.

Optional - Use the form or card number, if available, as the value. For example, with a Form I-766, you should type the card number (3 letters and 10 digits in XXX9999999999 format) as the Document # field value. For an older Form I-766, you can type "AAA0000000000" as the Document # field value.

 Optional  

 

* - All Expiration Date values should use MM/DD/YYYY format.

** - Indicates a Document title option that is only applicable if the employee indicates they are a minor or special placement when completing Section 1.

Form I-9 Section 3 Employment Eligibility Document Requirements

The following table includes a summary of the required fields and field values from Section 3 of the Form I-9 that you can use to specify details for the employment eligibility documents that employees provide for reverification:

Document Title Document Number Expiration Date* Notes
U.S. Passport Card Required - Use the passport number (6-9 alphanumeric characters) as the value. Required  
U.S. Passport Required - Use the passport number (6-9 alphanumeric characters) as the value. Required  
Permanent Resident Card (Form I-551) Required - Use the Form I-551 card number (3 letters and 10 digits in XXX9999999999 format) as the Card # field value. For older Resident Alien Cards without a Card Number, you can type "AAA0000000000" as the Card # field value. Optional  
Alien Reg. Receipt Card (Form I-551) Required - Use the Form I-551 card number (3 letters and 10 digits in XXX9999999999 format) as the Card # field value. For older Resident Alien Cards without a Card Number, you can type "AAA0000000000" as the Card # field value. Optional  

Foreign Passport containing a temporary I-551 printed notation on a machine-readable immigrant visa

Required - Use the Passport Number field in the Passport Information section to type the foreign passport number (6-12 alphanumeric characters).

 Optional - Use the I-551 Expiration Date field to type the expiration date for the Form I-551 stamp or printed notation as necessary. You must type the issuing authority for the Form I-551 stamp or printed notation in the I-551 Issuing Authority field. You must also select the country of issuance for the foreign passport from the Country of Issuance drop-down field and then select the expiration date for the passport from the Passport Expiration Date field via the Passport Information section.
Foreign Passport containing a temporary I-551 stamp

Required - Use the Passport Number field in the Passport Information section to type the foreign passport number (6-12 alphanumeric characters).

 Optional - Use the I-551 Expiration Date field to type the expiration date for the Form I-551 stamp or printed notation as necessary. You must type the issuing authority for the Form I-551 stamp or printed notation in the I-551 Issuing Authority field. You must also select the country of issuance for the foreign passport from the Country of Issuance drop-down field and then select the expiration date for the passport from the Passport Expiration Date field via the Passport Information section.
Employment Auth. Document (Form I-766) Required - Use the Form I-766 card number (3 letters and 10 digits in XXX9999999999 format) as the Card # field value. For an older Form I-766, you can type "AAA0000000000" as the Document Number field value. Required The Issuing Authority field also displays with a static default value of "Department of Homeland Security" when you select this document type. You cannot modify the default Issuing Authority field value.
Foreign Passport, work-authorized non-immigrant

Required - Use the I-94/I-94A Document Number (11 digits) field to provide the document number for the Form I-94 or Form I-94A. You must also use the I-94/I-94A Issuing Authority field to type the issuing authority for the Form I-94 or Form I-94A.

Required - Use the I-94/I-94A Expiration Date to type the expiration date for the Form I-94 or Form I-94A.

You must also select the country of issuance for the foreign passport from the Country of Issuance drop-down field, type the foreign passport number in the Passport Number field, and then select the expiration date for the passport from the Passport Expiration Date field via the Passport Information section.
Passport from the Federated States of Micronesia

Required - Use the I-94/I-94A Document Number (11 digits) field to provide the document number for the Form I-94 or Form I-94A. You must also use the Issuing Authority field to type the issuing authority for the Form I-94 or Form I-94A.

 Required - Use the I-94/I-94A Expiration Date to type the expiration date for the Form I-94 or Form I-94A.

You must also select the country of issuance for the foreign passport from the Country of Issuance drop-down field, type the foreign passport number in the Passport Number field, and then select the expiration date for the passport from the Passport Expiration Date field.
Passport from the Republic of the Marshall Islands

Required - Use the I-94/I-94A Document Number (11 digits) field to provide the document number for the Form I-94 or Form I-94A. You must also use the Issuing Authority field to type the issuing authority for the Form I-94 or Form I-94A.

 Required - Use the I-94/I-94A Expiration Date to type the expiration date for the Form I-94 or Form I-94A.

You must also select the country of issuance for the foreign passport from the Country of Issuance drop-down field, type the foreign passport number in the Passport Number field, and then select the expiration date for the passport from the Passport Expiration Date field.
(Unrestricted) Social Security Card Required - Use the 9-digit social security card number as the value. The value you type can include dashes (-). Not applicable  
Certification of Birth Abroad (FS-545) Optional Optional  
Consular Report of Birth Abroad (FS-240) Optional Optional  
Certification of Report of Birth (DS-1350) Optional Optional  
Birth Certificate Optional Optional  
Native American tribal document Optional Optional  
U.S. Citizen ID Card (Form I-197) Required - Use the Form I-197 document number (max. 25 characters) as the value. Optional  
ID Card for use of Resident Citizen (Form I-179) Optional Optional  
Employment authorization document issued by DHS Optional - Use the form or card number,if available, as the value. For example, with a Form I-766, you should type the card number (3 letters and 10 digits in XXX9999999999 format). For an older Form I-766, you can type "AAA0000000000" as the Document Number field value. Optional  

* - All Expiration Date values should use MM/DD/YYYY format.

 

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