Completing Section 3 of the Form I-9

The Reverify I-9 Documents page allows managers or supervisors to complete Section 3 of the Form I-9. You can use the Reverify I-9 Documents page to specify details regarding the circumstances for Form I-9 reverification and provide employment eligibility information that has changed since the employee originally completed Section 1 of the Form I-9 and the manager or task reviewer originally completed Section 2 of the Form I-9. You should complete Section 3 of the Form I-9 under the following scenarios:

• The employee's name information has changed since completing Section 1 of the Form I-9.
• The employee is a rehire that previously held employment with your business or organization, originally completed the Form I-9 during their initial employment, and you need to record the new start date for the rehired employee.
• The employee provided an employment authorization expiration date when completing Section 1 of the Form I-9 or their employment eligibility documents meet the USCIS requirements for reverification, and you need to reverify the employment authorization or employment authorization document for the employee because it is expiring.

Employees do not need to reverify their employment authorization or employment authorization documentation if they meet any of the following conditions:

• The employee selects the A citizen of the United States radio button for the I attest, under penalty of perjury, that I am field on the Employee Certification page when completing Section 1 of the Form I-9.
• The employee selects the A noncitizen national of the United States radio button for the I attest, under penalty of perjury, that I am field on the Employee Certification page when completing Section 1 of the Form I-9.
• The employee selects the A lawful permanent resident radio button from the I attest, under penalty of perjury, that I am field on the Employee Certification page when completing Section 1 of the Form I-9 and then presents a Permanent Resident Card or Alien Registration Receipt Card (Form I-551) as their employment eligibility document for Section 2 of the Form I-9.

Additionally, if the employee indicates that they are an Alien Authorized to Work and provides an Alien Work Until Date when completing Section 1 of the Form I-9, but then also provides employment authorization documents that expire for the manager or task reviewer to complete Section 2 of the Form I-9, the date by which the employee must reverify their information is based on the earlier expiration date between the employment authorization and the employment authorization document. For example, if the employee is an Alien Authorized to work and indicates an Alien Work Until Date of 1/20/2016 when completing Section 1, but then provides their manager or task reviewer with an employment authorization document that expires on 2/10/2016 to complete Section 2, the employee must reverify their employment authorization by the earlier Alien Work Until Date of 1/20/2016.

You can also send automated document expiration reminders automated document expiration reminders and automatically assign the Form I-9 Section 3 completion task as the employment authorization or employment authorization document expiration date for employees that are eligible for reverification approaches. Contact your system administrator for assistance with configuring document expiration reminders and automated task profiles. Refer to the U.S Citizenship and Immigration Services Web site at www.uscis.gov/i-9 for more information regarding circumstances for reverification and completing Section 3 of the Form I-9.

You cannot complete Section 3 of the Form I-9 if all of the following criteria is applicable: The EnableEEV Metadata setting is currently inactive. The target employee consists of a rehired employee. The employee previously completed the Form I-9 during their initial employment. The number of months between the rehire date for the employee and the date by which the employee last completed their Form I-9 exceeds the number of months for the I9Section3RehireMonths Metadata setting. Under these circumstances, if you attempt to assign a task with a Form I-9 attachment to the employee, the employee must complete Section 1 of the Form I-9. Contact your system administrator for assistance with updating the I9Section3RehireMonths or EnableEEV Metadata settings.

Reverify I-9 Documents Fields

 

Field	Definition
Section 1. Show	Hyperlink used to show or hide details of the information that the employee provides when completing Section 1 of the Form I-9.
Section 2. Show	Hyperlink used to show or hide details of the information that the manager or task reviewer provides when completing Section 2 of the Form I-9.
Show help/Hide help	Buttons used to show or hide additional instructions for Section 3 of the Form I-9.
View the Handbook for Employers	Hyperlink used to access the M-274 Handbook for Employers as stored on the U.S Citizenship and Immigration Services Web site.
Reason for Reverification	Checkboxes used to indicate your reason for reverifying the employee's Form I-9 information. Options are: Name Change - Indicates that your reason for reverification is that the employee's name information has changed. Rehire - Indicates that your reason for reverification is that the employee has been rehired. Expired Document - Indicates that your reason for reverification is that the employee's employment authorization or employment eligibility documents are approaching expiration or expired. If your business or organization submits EEV orders after the Form I-9 completion process, you should not complete Section 3 of the Form I-9 for a rehired employee. Instead, you should reassign the Form I-9 completion task in order to resubmit a new EEV order for the rehired employee. As a result of this functionality, the Rehire checkbox does not display if the EnableEEV Metadata setting is active for your Pangea environment. Contact your system administrator for assistance with updating the EnableEEV Metadata setting.
Last Name, First Name, Middle Initial	Text fields used to type the updated last name, first name, and middle initial for the employee.
Date of Rehire	Text field used to type the date, in MM/DD/YYYY format, that the employee was rehired. You can also click the calendar icon and select the date.
Document Title	Drop-down field used to select the title of the employment eligibility document for the employee.
Document Number	Text field used to type the document number of the employment eligibility document for the employee.
Issuing Authority	Text field used to type the issuing authority of the employment eligibility document for the employee.
Expiration Date	Text field used to type the expiration date of the employment eligibility document for the employee.
Passport Information	Section that displays the following fields you can use to provide details regarding the foreign passport for the employee:   Field Definition Country of Issuance* Drop-down field used to select the country of issuance for the foreign passport. Passport Number* Text field used to type the 6-12 character passport number for the foreign passport. Expiration Date* Text field used to type the expiration date for the foreign passport.   The Passport Information section only displays if you select any of the following options from the Document Title drop-down field: Foreign passport containing a temporary I-551 printed notation on a machine-readable immigrant visa Foreign passport containing a temporary I-551 stamp Foreign passport, work-authorized non-immigrant Passport from the Federated States of Micronesia Passport from the Republic of the Marshall Islands
I have read and agree with the certification statement above*	Checkbox used to indicate that you understand the Form I-9 certification statement. You must select this checkbox in order to complete Section 3 of the Form I-9.
Submit	Button used to save your changes and close the Reverify I-9 Documents page.

* -indicates a required field.

To Complete Section 3 of the Form I-9

1. From the My Open Tasks section of the Tasks tab on the Home dashboard, click the hyperlink for the task associated with the Form I-9 document.
2. Review the task description and details on the Task Details pop-up and then click the Document hyperlink. The Reverify I-9 Documents page displays.

When working to complete tasks for Section 3 of the Form I-9, if you need the employee to fully re-complete the Form I-9, you can click the Assign Section 1 button on the Task Details pop-up to reassign the task to the employee to complete Section 1 and allow the manager or task reviewer to complete Section 2.

3. Do one or more of the following as necessary based on your purpose for reverifying the employee's Form I-9 information:
• Select the Name Change checkbox to indicate that your reason for reverification is that the employee's name information has changed and then proceed to the next step.
• Select the Rehire checkbox to indicate that your reason for reverification is that the employee has been rehired and then proceed to Step 5.
• Select the Expired Document checkbox to indicate that your reason for reverification is that the employee's employment authorization or employment eligibility documents are approaching expiration or expired and then proceed to Step 6.

The information you need to provide as you reverify the employee's employment authorization or employment eligibility documents may differ based on the type of document the employee provides. Refer to the U.S Citizenship and Immigration Services Web site at www.uscis.gov/i-9, the USCIS Official Handbook for Employers available from the USCIS Web site at http://www.uscis.gov/files/form/m-274.pdf, or the Form I-9 Section 3 Employment Eligibility Document Requirements section of the Form I-9 Acceptable Document Quick Reference topic for more information regarding documents that are acceptable for reverification.

4. Type the employee's updated name information on the Last Name, First Name, and Middle Initial fields and then proceed to Step 8.
5. Type the type the date, in MM/DD/YYYY format, that the employee was rehired in the Date of Rehire field. You can also click the calendar icon and select the date. Continue to Step 8.
6. Select the title of the employment eligibility document from the Document Title drop-down field, type the document number of the employment eligibility document in the Document Number field, and then type the expiration date, in MM/DD/YYYY format, of the employment eligibility document in the Expiration Date field as necessary. If the document is related to a foreign passport, continue to the next step, otherwise proceed to Step 8.
7. Select the country of issuance for the foreign passport from the Country of Issuance drop-down field, type the 6-12 character passport number in the Passport Number field, and then type the expiration date for the passport, in MM/DD/YYYY format, in the Expiration Date field.
8. Select the I have read and agree with the certification statement above checkbox to indicate that you understand the Form I-9 certification statement.
9. Click Submit.
10. From the Task Details pop-up, type your first and last name as your electronic signature in the Enter Name field and then type the current date as the electronic signature date in the Select Today's Date field. You can also click the Calendar icon to select the date.
11. Click Print to view or print a preview of the information from Section 3 within the Form I-9 PDF template as necessary.
12. Click Task Completed.

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