Completing Section 2 of the Form I-9

The Verify I-9 Documents page allows supervisors to complete Section 2 of the Form I-9. You can use the Verify I-9 Documents page to specify details regarding the documents that employees provide as proof of employment eligibility after they complete Section 1 of the Form I-9 during the Employment Eligibility Verification (EEV) ordering process. Refer to the U.S Citizenship and Immigration Services Web site at www.uscis.gov/i-9 for more information regarding Form I-9 and EEV.

If employees provide any of the following documents for employment eligibility, you should scan the document and then upload the document to the employee record or attach the document as an employee task document: U.S. Passport or U.S. Passport Card Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Employee Authorization Document that contains a photograph (Form I-766) Refer to the Upload and Attach Employee Task Documents procedure in the Viewing and Uploading Employee Documents and Forms topic for more information on how to attach employment eligibility documents to Form I-9 completion tasks. Additionally, in the event that you do not want to utilize the Pangea system to verify employment eligibility via the E-Verify system, you can deactivate the EnableEEV Metadata setting to avoid ordering the EEV but still allow employees to complete the Form I-9 to meet USCIS requirements. Contact your system administrator for assistance with deactivating the EnableEEV Metadata setting.

Verify I-9 Documents Fields

 

Field	Definition
Show/Hide	Hyperlink used to show or hide details of the information that the employee provides when completing Section 1 of the Form I-9.
Show help/Hide help	Buttons used to show or hide additional instructions for Section 2 of the Form I-9.
View the Handbook for Employers	Hyperlink used to access the M-274 Handbook for Employers as stored on the U.S Citizenship and Immigration Services Web site.
List A, List B & C	Radio buttons used to indicate whether you want to provide details for one List A document or one document from List B and one document from List C.
List A Document, List B Document, List C Document	Sections that display the following fields you can use to provide details regarding the documents that employees provide as proof of employment eligibility:   Field Definition Receipt Checkbox used to indicate that the employee has applied for the corresponding employment eligibility document. You should only select this option if the employee cannot supply a specific document or form number and provides sufficient evidence that they have formally applied for the document. Refer to the About Form I-9 SSN Pending and Document Receipt Workflows topic for more information on this functionality.   It is important to note that not all Section 2 documents may qualify as document receipts. Refer to the U.S Citizenship and Immigration Services Web site at www.uscis.gov/i-9 or the USCIS Official Handbook for Employers available from the USCIS Web site at http://www.uscis.gov/files/form/m-274.pdf for more information regarding qualified document receipts.   Additionally, if you select the Receipt checkbox for a List A, List B, or List C employment eligibility document on the Verify I-9 Documents page, once you accept the corresponding task, the Submit Order hyperlink does not display within the EEV Status column of the Manage Employees tab on the Manager dashboard. In this case, the EEV Status column displays static "Pending Receipt" text. Similarly, if employees select the Applied for SSN checkbox during the Form I-9 Section 1 completion phase, the EEV Status column displays static "I-9 SSN Applied for" text.   The reason for these statuses is that you cannot initiate an EEV order for an employee if the employee does not provide a SSN during the Form I-9 Section 1 completion phase or if they provide a document receipt for their employment eligibility document during the Form I-9 Section 2 completion phase. Document title Drop-down field used to select the employment eligibility document type. If you select the Driver's License issued by state/territory or ID card issued by state/territory option, the Issuing Authority field displays as a drop-down field.   Additionally, if you select the Receipt checkbox, the Document title drop-down field refreshes to only include options for eligible document receipts. Country of Issuance Drop-down field used to select the country of issuance for a foreign passport-related employment eligibility document. Issuing Authority Text field used to type the name of the issuing authority or organization related to the employment eligibility document. If you select the Driver's License issued by state/territory or ID card issued by state/territory option from the Document title field, the Issuing Authority field displays as a drop-down field.   Additionally, depending on the option you select from the Document title field, the Issuing Authority field may automatically populate the default issuing authority based on the document type. Under these circumstances, you cannot modify the default value for the Issuing Authority field. Document #, Card #, Form Number Text field used to type the identification number, document number, card number, or specific form number for the employment eligibility document. Expiration Date, Form Expiration Date, Passport Expiration Date Text field used to type the expiration date, in MM/DD/YYYY format, for the employment eligibility document. You can also click the calendar icon to select the date you want. If you select the Receipt checkbox and choose a document receipt from the Document title field, the Expiration Date field refreshes to display a date that is 90 days from the current start date for the employee by default.   You must indicate the Issuing Authority if you select the Driver's License issued by state/territory or ID card issued by state/territory option for the Document title field from the List B section.
Additional Information	Text area used to provide additional information required for the Form I-9 as necessary. Refer to the USCIS Official Handbook for Employers available from the USCIS Web site at http://www.uscis.gov/files/form/m-274.pdf for more information regarding required additional information for Section 2 of the Form I-9.
Start Date	Date field used to select the original start date for the employee. If the start date for the employee occurs in the future, the date you select cannot exceed 365 days from the current system date.
I have read and agree with the certification statement above*	Checkbox used to indicate that you understand the Form I-9 certification statement. You must select this checkbox in order to complete Section 2 of the Form I-9.
Submit	Button used to save your changes and close the Verify I-9 Documents page.

* -indicates a required field.

To Complete Section 2 of the Form I-9

Once the employee receives the task that includes the Form I-9 document as an attachment and marks the task as complete, based on the options the employee selects for Section 1 of the Form I-9, you should contact the employee and request for them to supply you with copies of documents or resources which prove employment eligibility before you begin the following procedure. Additionally, if you receive the Form I-9 completion task as a result of a task reviewer previously indicating a document receipt when initially completing Section 2 of the Form I-9 for the employee, the Verify I-9 Documents page displays as pre-populated with the information the task reviewer previously provided. In this case, you must provide the actual document information for the employment eligibility documents in order to replace the document receipt, and if applicable, submit the EEV order.

1. From the Tasks for My Review section on the Tasks tab of the Home dashboard, click the hyperlink for the task associated with the Form I-9 document from the Tasks tab. The Review Task Details pop-up displays.
2. Review the task description and details on the Review Task Details pop-up and then click the Document hyperlink. The Verify I-9 Documents page displays.
3. Do one of the following as necessary, depending on the type of documents that the employee provides as proof of employment eligibility:
• If the employee provides a List A document, select the List A radio button. The List A Document section displays.
• If the employee provides a List B document and a List C document, select the List B & C radio button. The List B Document and List C Document sections display.
4. Select the Receipt checkbox to indicate that the employee has provided a document receipt in lieu of the actual employment eligibility document as necessary.
5. Select the employment eligibility document type from the Document title drop-down field, type the name of the issuing authority or organization related to the document in the Issuing Authority field, type the identification number, document number, card number, or specific form number in the Document # field, and then type the expiration date for the document in the Expiration Date field as necessary. Repeat this step as necessary using the fields in the List C Document or List B Document sections if you selected the List B & C radio button in the previous step.

You must indicate the Issuing Authority if you select the Driver's License issued by state/territory or ID card issued by state/territory option for the Document title field from the List B section. Additionally, if the employee is under the age of 18 and cannot provide employment eligibility documents, you should select the Individual under 18 option from the Document list drop-down field in the List B section. Similarly, if the employee indicates that are currently handicapped and meet the conditions that display in the Handicapped (Special Placement) section of the Employee Certification page when completing Section 1 of the Form I-9, you should select the Special Placement option from the Document list drop-down field in the List B section.

 

You should only include details for a List A document if the employee provides an employment eligibility document that matches a document type from the Document title drop-down field in the List A section. If the employee does not provide a document which matches a document type from the Document title drop-down field in the List A section, then the employee must provide one List B document and one List C document. Refer to the U.S Citizenship and Immigration Services Web site at www.uscis.gov/i-9, the USCIS Official Handbook for Employers available from the USCIS Web site at http://www.uscis.gov/files/form/m-274.pdf, or the Form I-9 Acceptable Document Quick Reference topic for more information regarding documents that are acceptable for employment verification.

6. Type additional information required for the Form I-9 as necessary in the Additional Information field.
7. Modify the value for the Start Date field as necessary and then select the I have read and agree with the certification statement above checkbox.
8. Click Submit.
9. Do one of the following as necessary:
• If your business or organization either does not submit EEV orders from Pangea or manually submits EEV orders, continue to Step 12.
• If your business or organization automatically submits EEV orders, continue to the next step.
10. From the Confirm Start Date section of the Review Task Details pop-up, review the date that displays in the Confirm Start Date field. If the field does not display the correct start date for the employee, type the correct date, in MM/DD/YYYY format, for the employee. You can also click the Calendar icon to select the date. In the event that you exceed the deadline for submitting the EEV order, the Confirm Start Date section displays the Overdue Reason drop-down field, and you can proceed to the next step. If you have not exceeded the deadline for submitting the EEV order, continue to Step 12.
11. Select a reason for exceeding the deadline for submitting the EEV order from the Overdue Reason drop-down field as necessary. If you select the Other option from the Overdue Reason drop-down field, type details regarding the reason for exceeding the deadline in the Other Reason field. You can type a maximum of 200 alphanumeric characters in the Other Reason field.

Employers must complete the Form I-9 and submit an EEV order within three business days of the start date for an employee. If the employer exceeds this deadline, the Overdue Reason drop-down field displays as a required field, and you must select an option from the Overdue Reason drop-down field when you place the EEV order.

12. From the Review Task Details pop-up, type your name as your electronic signature in the Enter First and Last Name field and then type the current date, in MM/DD/YYYY format, as the electronic signature date in the Select PDF Signing Date field. You can also click the Calendar icon to select the date.
13. Type any review notes related to the task that you want to make available to the employee in the Notes to Employee field.
14. Type any notes, available only to the manager for the employee, that you want to include for the completed task in the My Notes (Private) field.
15. Click View to view or print a preview of the information from Section 2 within the Form I-9 PDF template as necessary.
16. Click Accept Task to mark the task as accepted. The task is approved and routed accordingly.

If your business or organization automatically submits EEV orders, once you accept the task, the EEV order is automatically placed for the employee. In the event that you exceed the deadline for submitting the EEV order, the Review Task Details pop-up refreshes to display the Confirm Start Date section, and you must provide a reason for the overdue order. The ability to automatically submit EEV orders is based on whether the EnableAutoOrderEEV Metadata setting is active. Contact your system administrator for assistance with activating the EnableAutoOrderEEV Metadata setting. The Reject Task button displays as inactive if the task consists of a Form I-9 completion task for which you are completing Section 2. Under these circumstances, if you need to avoid accepting the task, you must cancel the task and then reassign it to the employee. Contact your manager or system administrator for assistance with canceling Form I-9 tasks. Additionally, if you receive an error message indicating that the EEV order failed after clicking Accept Task, there may be an issue with the information in Section 1 or Section 2. Under these circumstances, you must use the Verify I-9 Documents page to update Section 2 in order to resolve the issue before you can accept the task and automatically submit the EEV order. If you receive an error message indicating that you must provide an account after clicking Accept Task, you should contact your system administrator for assistance. If your business or organization manually submits EEV orders, once you accept the task, you can manually place the EEV order for the employee. Refer to the Placing the EEV Order and Reviewing EEV Order Results procedure of the Ordering an Employment Eligibility Verification for an Employee topic for more information on how to place the EEV order.

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